Substantive Changes

CAHIIM monitors changes in CAHIIM accredited programs and the institution to ensure educational quality. A formal assessment process is conducted to determine continued compliance with the Accreditation Standards as a result of the following planned or implemented modifications of the program. A non-reviewed change may result in an assigned focused review, or an adverse procedural administrative accreditation status with due process.

Program changes of significant modification or expansion of scope since its last onsite comprehensive review must be sent reported as noted below.

Contact CAHIIM staff at with questions and for additional consultation.

Prior Approval Required:

Program Director Change


Required Documents:

1) Program Director Change Form (PDF)
2) HIM only: AHIMA/CCHIIM CEU Certificate with current date of credential validation.

Complete form and all steps for a Permanent, Interim or Acting program director. Submit all information to

Payment: An invoice will be sent for the $250 Substantive Change Fee after the approval of the Change in Program Director has been completed. Contact if you wish to pay by credit card. Contact CAHIIM staff prior to the intent for the following changes at

Degree Change

Level of degree awarded, degree title change.

Campus location change or addition of satellite campus

CAHIIM does not support system accreditation for multiple campuses. Accreditation of a previous campus cannot be transferred to another campus or institution. A new institution or campus must go through the Initial Accreditation Process.

Certificate of the Degree Program development

What is a CAHIIM Accredited Certificate of the Degree Program?

A coherent and complete program that offers a pathway to the HIM profession for prospective students that hold a previously earned baccalaureate degree or higher from an academic institution accredited by an institutional accreditor recognized by the United States Department of Education (USDE).

Certificate of the Degree programs must be in compliance with the Accreditation Standards for Health Information Management Baccalaureate Degree Program in so far as applicable accreditation Standards are met and therefore must assure the achievement of all competencies as required by the HIM-related Curricula Competencies for Baccalaureate Degree Programs.

How are Certificate of the Degree programs at the baccalaureate degree approved by CAHIIM and published on the CAHIIM Program Directory?

CAHIIM Accredited programs that offer a baccalaureate degree program must complete the Prior Approval Process and document this degree pathway in CAHIIM Annual Program Assessment Report (APAR).

No. The degree pathway must be a subset of an already CAHIIM Accredited baccalaureate degree program and must award academic credit and recognized as such by the college or university institutional accreditor.

CAHIIM does not accredit any other certificate based or non degree programs (e.g., completion certificates or other continuing education programs.) that does not qualify for Title IV of the Higher Education Act (federal student aid).

Notification Only Required:

Program Directors can update the following Profile changes by logging into the CAHIIM Annual Program Assessment Report (APAR) system:

  1. Mailing address
  2. Phone
  3. Web site url changes
  4. Program Director email
  5. President/CEO and Dean

    Go to APAR Login window

Changes in Institutional Accreditor

Submit a copy of the official letter from the new institutional accreditor that indicates pre accreditation or applicant status in order to receive Title IV funding of the Higher Education Act. 

Change in the Name of the Institution

The letter from the Institutional accreditor must be submitted that provides the date of approval for the name change and the date of the next review and site visit of the institution.

Inactive Status

The sponsoring institution may request inactive status for up to two (2) years if the program has discontinued student enrollments. The program must continue to pay the CAHIIM Annual Accreditation Fee. After being inactive for two years and the program does not admit a new class of students, the program will be considered discontinued and accreditation may be withdrawn. The program must notify CAHIIM Staff immediately upon reactivation. Notification of Inactive Status must be submitted in writing by the chief executive officer to include: Date of suspension of enrollments.

Submit to

Program Closure

A college or university that establishes a program incurs an obligation to the students to conduct the program as planned. If circumstance require program closure, advanced notice is required to CAHIIM. Programs may not request voluntary withdrawal of accreditation until all students in the program have graduated. Until then, the institution must continue to pay the CAHIIM Annual Accreditation Fee. Notification of Program withdrawal must be submitted in writing by the chief executive officer to include:

1. Reasons for program closure.
2. The date of the last graduating class.

Submit to


Teach out Plan

A plan must be submitted for the request of Program Closure that includes:

  1. Description of Teach Out plan;
  2. Names and credentials of faculty teaching all program professional courses;
  3. Number of students remaining in the program and anticipated final graduation dates of last group of students.

Submit information to